Products view is split into two, left lists the product groups, right lists the actual products.

Product groups

Product groups(categories) allow the categorisation of products which, a logical structure of product groups makes Compucash easy to manage and take accurate reporting.

Actions with product groups

Adding a new product group

New main groups can be added by clicking the three dots right from all groups, and clicking Add main group. Subgroups for existing product groups can be added by clicking the three dots after a selected product group and choosing Add new subgroup.

Firstly name the group, the groups should be named in a way that no 2 product groups have the same name. Secondly orders printers can be selected, all products under the current group will have their order receipts printed from the printers selected here. Sale point filter allows to limit the sale of products under the product group by sale point.

POS panel option makes it possible to add a product or a product group button right onto a button panel in the POS.

Product list

Product list displays all current active products, search and filters are located on the right. Filters allow filtering of listed products by specific parameters. Active filters are displayed on the right.

Adjusting the list view

Creating products

Only fields marked with an asterisk are mandatory to create a product. Though it’s recommended to add all available information to the product right away it can always be added later.

When creating a product the first thing to do it to set a product name, it will be printed on the invoice for the client to see so it should be descriptive enough to avoid confusion.
Next is to select a product group, this will determine under which product group button will the product appear in the POS and also into which printer the order will be printed for that product.
A product can be set to be sold only in a specific sale point by selecting it in the sale point selection. By default a product can be sold in all sale points.
Main unit is the unit used when taking the product into the store, unit in recipes is the unit used when adding the product to a recipe. When creating a usual product the units can be left as PCS.
Last step in creating a product is to set a sale price for it. After sale price is set the product can be saved.

Example: Creating a simple product

Creating components

When creating a product that’s only going to be used in recipes and not sold the created product type should be component. This type of product does appear in the POS and helps to keep the POS product list clean.

The process of creating components is similar to creating sales products, the only difference being that for components the Component box has to be checked.

When creating a component the first thing to do it to set a component name, it’s recommended to include unit or package info, making the component name more recognizable.
Next is to set a product group for a component, it’s recommended to keep components and sales products in different groups.
Main unit is the unit used for taking the component into the store, unit in recipes is the unit used when the component is added to a recipe. For example Strawberries are supplied in KGs, but to recipes they’re added in grams.
As the component can’t be sold directly in the POS anyway there’s no option to add a sales price.

Creating a recipe

A recipe is a type of product that when sold subtracts it’s contents, the components that make up the recipe, from the store. Creating recipes is crucial to having up-to-date store management data. A recipe is made up of other products or components, and a recipe itself can be a component to another recipe.

Creating a recipe starts as creating any product or component.
A name and a group have to be set, if the recipe is a component then main units and units in recipes should be set as well, though usually recipes used in restaurants are in PCS(pieces).
When the recipe is a sale product a price for it can be set as well.

Products or components can be added to the recipe under Recipe selection.
Quantity is the amount of products that will be subtracted from the store when the product is sold in the POS, Net quantity is the amount of product that actually ends up in a recipe.
Loss percentage is the percentage of component lost during the process of making the recipe, this helps to keep the store balance accurate. This is used to determine quantity from net quantity and vice versa.

Product card

Product card is used to get detailed information and for modifying different product parameters.
Product card can be accessed by clicking on the product name.

1 – Opens up the left fields for editing, after editing the check arrow button is used to save changes
2 – Active toggle can be used to activate/deactivate products. To deactivate a product the store balance of that product has to be set to zero using inventory count.
3 – Component toggle allows components to be set as sales products and vice versa.
4 – Service toggle sets the product to not be subtracted from the store when sold. This is used for example tickets, which are printed when they are sold and have no store balance
5 – Compucash supports Web sale, and when Web sale is active this toggle will allow or disallow the product to be sold in web
6 – All the price related information is available under Prices
7 – Barcodes for products can be viewed, added or edited under Barcode
8 – Module to modify discounts for selected product on the product card
9 – Recipes for already existing products can be added under Recipe, already existing recipes can also be edited here

FAQ – Frequently asked questions

Deleting a product in Compucash

Deleting a product in Compucash is not possible, when no actions (sales/purchase/etc) have been done with the product it’s recommended to rename the product and make it into something else, however if product has actions related to it the product should be deactivated to avoid confusion in the future.

Deactivating a product requires the store balance to be zero, the balance can be reset by doing a inventory count, only to-be-deactivated products should set to zero, other rows should remain empty.

After resetting the store balance the product can be deactivated from the product card or by using bulk actions in product list.